CHAPTER PRESIDENTS' MUST READ NEWS
PTS OUTSTANDING PERFORMANCE AND SERVICE AWARDS VOTING
Each chapter president of all Pi Tau Sigma chapters, in good standing or not, needs to submit their chapter's vote by ranking the top 3 chapters for Best Outstanding Performance and top 3 chapters for Best Outstanding Service awards, via an e-mail to firstname.lastname@example.org by December 15.
- A vote may include the same chapter for both awards. A vote is valid only if three chapters are ranked in each category for a total of 6 chapter names. A chapter may not vote for itself.
- In judging, please put emphasis on volunteer community activities, charity fundraisers, and chapter activities including initiations. The extent of each chapter's contribution in organizing events/activities and level of participation should have been documented.
- In submitting your votes please identify your name, chapter position, and chapter name. Please write PTS Outstanding Awards in the subject line of your e-mail. Please submit your votes by December 15.
Please remember to send your votes by December 15, as this is one of the requirements that you need to fulfill for the good standing status. I will be sending another reminder as the deadline approaches.
The report summary pdf files of the competing chapters are listed below.
COOPER UNION PI PHI
FLORIDA SIGMA OMICRON
GEORGIA SOUTHERN BETA IOTA
LOUISIANA TECH TAU XI
MARYLAND TAU MU
MICHIGAN PI RHO
NEW YORK ALPHA ETA
ROCHESTER DELTA PI
WEST VIRGINIA DELTA THETA
Eighty chapters participated in voting to decide on the three ballot issues.
A. The petition for Northern Illinois University to become our newest chapter passed unanimously with 80 affirmative votes.
B. The amendment to the Constitution and Bylaws of Pi Tau Sigma passed with 76 Yes, 2 No and 1 Abstaining.
C The amendment to the Pi Tau Sigma Rituals passed with 68 Yes, 10 No, and 1 Abstaining.
The votes are recorded on the Chapter Status sheet. The adopted Constitution and Bylaws and Rituals have been uploaded to the website.
Thank you all for sending your votes.
INDUCTING NEW MEMBERS
The most significant responsibility of a chapter is to maintain its continuity. Both the chapter president and chapter advisor have significant responsibilities in achieving this. Although the operation and running of a chapter is achieved primarily by the chapter president and officers, the chapter advisor is ultimately responsible to see that proper election of new members is conducted twice during the academic year.
The process of selecting new members and holding initiation should follow these steps:
i. Within a couple of weeks after semester starts, chapter president informs advisor to attain the list of eligible undergraduate and graduate students (see eligibility requirements below). Advisor obtains the list from administrative secretary and provides it to the president.
ii. Presidents calls a chapter meeting to vote on the suitability of each eligible students to be invited to become PTS members and finalizes the final list of candidates.
iii. The chapter corresponding secretary sends out emails to candidates for an informational meeting for the prospective initiates where the scope and mission of Pi Tau Sigma is presented to the students. If keys and plaques are utilized, they are distributed and the initiation fee is collected from students that are interested in joining. A suitable date of initiation is set. Candidates are instructed to polish their keys, varnish their plaque and attach the key on it. Chapters may employ set requirements that candidates need to fulfill to earn the right to be initiated.
iv. In completing the registration form it is paramount to download the form from the website and complete it following all the instructions on the form. It is essential, to have the initiates enter their non-university emails on the form. The completed form needs to be emailed to the national secretary no later than 10 days from the date of the initiation. A paper copy of the registration form along with a check for the total amount is mailed to the national Secretary-Treasurer within 30 days from the day of the ceremony.
v. If the date of the initiation is set and you are certain that all initiates are committed to become members, you may complete the registration form and email it to the national secretary for processing, ahead of the initiation. If this happens at least two weeks before the initiation date, you will be able to receive the certificates and membership cards in time to distribute at the end of the ceremony.
vi. On the day of the initiation, the chapter president retrieves the initiation roll book from the advisor. The president records the chapter name. date of initiation and the names of the two officers conducting the initiation ceremony. At the end of the ceremony, each candidate prints and sign their names on the roll-book and get congratulated by all chapter members present at the initiation. At the end of the ceremony, the chapter president takes a picture of the completed roll-book page and emails it to the national secretary. The roll-book is returned to the advisor.
vii. If a student misses the initiation ceremony, a makeup ignition ceremony should be held within a week if the initial ceremony. The new date of initiation with names of the officers conducting the ceremony along with the name and signature of the initiates should be entered on the same page, and a new picture of the roll-book page should be emailed to the national secretary at the end of the ceremony. The new date of the initiation should be entered on the registration form.
viii. If a chapter holds an initiation and does not register it with the national office, the initiated students are not considered Pi Tau Sigma members, and they should not indicate so in any form, as it might be viewed as plagiarism if a membership inquiry is made to the national office on their membership status, as there would be no such record. Note that government agencies tend to submit such inquiries.
ix. There is a $50 inactivity fee assessed to chapters that did not register an initiation for the previous two or more academic years. This fee is entered on the excel registration form.